Personnel and Payroll Security

Personnel and Payroll Security.

Brief video overview

Selecting any authorizations in this category will require Head of Agency/Designee approval.

Action: Required field. The form cannot be submitted if a selection has not been made.

  • No Change - Select this option if there are no additions changes or deletions to this category
  • Add/Change - Select this option to make changes to the category, including removing or adding access
  • Delete All - Only select this option if you want to remove all Personnel and Payroll authority.

How to update or delete Personnel and Payroll security for a current employee.

Unique Security:  Select the check box for each authorization that you are requesting. These are a brief description of your choices.

  • Online Reporting Maintain User- Authority to add/change/delete users with "View" online reporting access.  When the authorization form is received, the Division of Statewide Payroll will give employee access to all "Agency Use" reports in AUIS44 SYS IDS. Employee will have access to confidential information.
  • EIS Online Inquiry- Access to view payroll, personnel, and position control information on the mainframe (NATP). Employee will have access to confidential information.
  • I-Time CPO (Central Payroll Officer)- Authority to submit time sheets for I-Time payroll processing. Per I.C. 67-2012 employee is responsible for accuracy of submitting time sheets. Employee will have access to confidential information. Authority to sign remaining published forms:
      • Payroll Authorizations
      • State Active Duty Time Entry Summary
      • Donated Leave Transfer
  • IPOPS Statewide Approval-Specific governing agencies that approve IPOPS transactions at a statewide level (Only used by BOE, DFM, DHR, GOV and OGI).
  • Web Security- Authority to request password resets for employees who use SCO Web applications.  (Pay stubs, I-Time, IPOPS, Surplus Property, Accounting Web Applications, W-2 and Online Reporting). This includes current and prior employees.
  • Mainframe File Transfer Access (FTP)- Authority to electronically transmit agency specific files to, and from, the SCO mainframe
  • Note: In most cases, when requested, user ID's will be created, modified and/or deleted by the SCO accounting or payroll administrator.
  • User Profile Administrator (UPA)- Access to add/change/remove the employee self-service for direct deposit, employee voluntary deductions and employee address information.

IPOPS Security:   Select the check box for each authorization that you are requesting. 

IPOPS has 3 different categories. Personnel, Position Control and Payroll.  Within each category there are 3 different types of roles:

  • Originator - Creates documents. Every agency must have at least one person in this role. View all documents and finish documents that have been placed in draft status.
  • Signer - Approve documents with an electronic signature which will be added to the original document. Every agency must have at least one person in this role.

Personnel Signer has the authority to sign remaining published forms:

  • University Personnel Authorizations
  • State Active Duty Personnel
  • Donated Leave Transfer

Payroll Signer has the authority to sign remaining published forms:

  • Payroll Authorizations
  • State Active Duty Time Entry Summary
  • Donated Leave Transfer
  • Internal Approver - Optional.  Only available if your agency has requested to use internal approvers. This role allows users to view documents for approval before they are sent to the Signer or the Division of Statewide Payroll.

Note: Segregation of duties is required. Users will not be granted authority as both an originator and approver of the same IPOPS category.

 

Last modified at 7/13/2018 10:38 AM by