Accounting and STARS Security

Accounting/STARS Security

Brief overview video 

Select a choice or enter each field needed for your request. These are a brief description of your choices.

Action: Required field. The form cannot be submitted if a selection has not been made.

  • No Change - Select this option even if there are no changes.
  • Add/Change - Select this option if you are making any changes (except for deleting all Accounting and STARS access).
  • Delete All - Select this option only if you want to remove all Accounting and STARS access.

How to update or delete Accounting/STARS security for a current employee.

How to add a non-state employee to Travel Express.

Mainframe User ID - Enter your agency's Bill Code prefix. For questions about your Bill Code, please contact your Fiscal Officer.

STARS Operator ID - The three character operator ID, usually based on the user's initials. Enter alternate choices (Choice 2 and Choice 3) in case the first choice is in use.

STARS Employee Name - The employee's name should be populated automatically from the Employee Information screen. Otherwise, enter the name.

Surplus Property Declaration - Select Yes for access to the Board of Examiner's surplus property declaration form online, and to declare state-owned personal property as surplus to an agency. 

Surplus Property Sign By Authority - Select Yes for access to approve on behalf of the director, Surplus Property Disposal Forms online.

Online Reporting - Click the check box if the user needs access to the Online Reporting application. This is for accounting data only. If you need Payroll reports, be sure to fill out the Personnel and Payroll Security tab.

Special Report Requests (Seen only by one agency at this time) - For Online Reporting, enter any specific STARS online reports that the user needs, e.g., DAFR6880.

GAAP Closing Packages - Assign a role to individuals for permissions to closing packages: Originator, Approver, IT Manager, or Director or Head of Agency.

Agency Batch Interface and Accounting History Extract

STARS Batch Interface - Select for permissions to transfer STARS intrans files to the SCO mainframe, to run STARS jobs, and to view job output.

Accounting History Extract - Select for permission to download STARS History Extract files.

Preset STARS Access Role and STARS/FAS Data Entry Role

To request STARS or FAS permissions for a user, you can do one of the following:

  • Click a Preset STARS Access role button
  • Select STARS Data Entry/FAS Data Entry Transactions
  • Click to expand the Advanced STARS Access Settings and select individual settings

You can also click a Preset STARS Access role and then click to expand the Advanced STARS Access Settings to add or modify the request.

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Click a STARS Access role to automatically configure basic security permissions for a user in that 'role'.

  • STARS Data Entry Access - Select for basic data entry permissions without final release permissions.
  • STARS Final Release Access - Select for permissions to release STARS batches.
  • STARS LSO Analyst Access - Select for basic permissions for an LSO analyst.
  • STARS DFM Analyst Access - Select for basic permissions for a DFM analyst.

After making a selection, you can see which permissions have been set by selecting Advanced STARS Access Settings. If no additional permissions are needed, no further action is required. However, you can select Advanced STARS Access Settings to select additional permissions. 

Select Additional Mainframe Accounting Settings for additional mainframe permissions.

STARS Data Entry and/or FAS Data Entry Role

If desired, select the types of transactions the user will be entering. SCO will determine an appropriate Operator Class (see below), and the associated Accounting Transaction Code, Release Flag, an Approval Level, Table permissions, etc.

Comments - Enter any additional comments to explain the request for the employee. 

 When finished with the entire security form, click Submit for Approval.

Advanced STARS Access Settings

Click the arrow icon to expand this section.

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Select a choice or enter a field needed for your request. These are a brief description of your choices.

STARS Operator Class: If desired, enter a 2 digit STARS Operator Class. Identifies up to seven Transaction Codes, or ranges of Transaction Codes, that the user may use.

Accounting Transaction Code:

  • Blank – No access to accounting transactions,
  • 0 – Inquire only;
  • 1 – Entry allowed for own agency;
  • 2 – Entry allowed for agencies specified in Data Entry Agency Range.

Release Flag: Controls permissions to release batches.

  • 0 – User cannot release or override batches online;
  • 1 – User can release batches online;
  • 2 – User can release batches online, and can override out-of-balance conditions to force online posting of batches;
  • 3 – Treasurer’s Office Release, edits only allow release of batch types J or I. (Note that overridden out-of-balance batches will post to the error file if batch edit mode is ‘1’ or ‘0’. If the edit mode is ‘2’, out-of-balance batches cannot be overridden.)

Data Entry Agency Range: Identifies the agencies for which the user may enter or view accounting transactions. These ranges are allowed only when the Security Organization is ‘000’ and the Accounting Transaction Code is set to ‘1’ or ‘2’.

  • Data Entry Agency Range 1: Enter an Agency Range consisting two three-digit Agency Codes. E.g., 240 - 360.
  • Data Entry Agency Range 2: Enter an Agency Range consisting two three-digit Agency Codes. E.g., 240 - 360.

Responsible Agency: A three digit Agency code that identifies which agency the individual is assigned to and reported on the DAFR8600.

Batch Edit Mode: This is set to a default value on the form and cannot be changed:

  • 0 – User can only use EDIT MODE OF ‘0’;
  • 1 – User can use EDIT MODES of ‘0’ or ‘1’.
    SCO users can be assigned Batch Edit Mode of 2.

Warrant Writing:​ ​This is set to a default value on the form and cannot be changed. Allows access to the Warrant Writing Inquiry Screen (S042).

  • Blank – No access;
  • 0 – Inquiry only.

Warrant Status: Allows access to the Warrant Control (S047) and Warrant Detail (S048) screens.

  • Blank – No access to the Warrant Control screen;
  • 0 – Inquiry only to the Warrant Control and Warrant Detail screens
  • 1 – Inquiry and update allowed to the Warrant Control for only stop payments, lift stop payments, and cancels;
  • 2 – Inquiry and update allowed to the Warrant Control for only stop payments, lift stop payments, cancels, and uncancels;
  • 3 – Inquiry and update allowed to the Warrant Control for only redemptions and unredeems. Only SCO and STO users are given a WARRANT STATUS of ‘3’.

Rotary Redemption: Allows access to the Rotary/Sight Draft Inquiry Screen (S056). Blank - No access; 0 - Inquiry only.

STARS Approval Level: one-digit operator Approval Level indicator: 0 (low) through 9 (high). Click here for approval level settings and descriptions.

Menu Type: The one-digit MENU TYPE indicator is set and cannot be changed on the form: 0 – Display standard STARS menu (the data entry menu options will not include S083, ZP File Maintenance); 1 – Display special limited menu (limited options for data entry, financial inquiries, table maintenance, and reporting); 2 – Display expanded STARS menu (expands data entry menu option to include access and update capabilities to screen S083, Cash Transaction Pending File Maintenance (ZP).

Printer ID: The four-character PRINTER ID is set to DB01, SCO’s printer, and cannot be changed on the form. Identifies the CICS printer closest to the users. This can also be the ID of the mainframe printer if reports are to be manually routed to users. The capability to route print jobs to other locations is performed in the Report Distribution programs.

Fund Override: This is set to a default value on the form and cannot be changed:

  • Blank User may not perform a fund override.
  • Only SCO may perform a fund override (1).

Work Day Indicator: Days when user can access STARS. This is set to a default value on the form and cannot be changed:

  • W – User has week day access only;
  • E – User has weekend access only;
  • A – User may access the system on any day.

Work Hour Start: Start and end time, in 24-hour format, when a user can access STARS. This is set to a default value on the form and cannot be changed.

Work Hour End: Start and end time, in 24-hour format, when a user can access STARS. This is set to a default value on the form and cannot be changed.

Report Request Table Indicator: This is set to a default value on the form and cannot be changed. Allows access to the Report Request Table (S091) .

  • Blank – No access;
  • 0 – Inquiry only,
  • 1 – Inquiry and update.

STARS Security Table Indicator: This is set to a default value on the form and cannot be changed. Allows access to the STARS Security Table (S096).

  • Blank – No access;
  • 0 – Inquiry only;
  • 1 – Inquiry and update.

A user with inquiry only access can only view his/her password. A user with inquiry/update capabilities and SECURITY ORG of ‘000’ is not able to view the password of any user. This user can delete an existing user, change a user’s profile, and add new users.

STARS News/Help Table Indicator: This is set to a default value on the form and cannot be changed. Allows access to the STARS New/Help Table (S090).

  • Blank – No access;
  • 0 – Inquiry only;
  • 1 – Inquiry and update.

STARS Report Distribution Table Indicator: Allows access to the Report Distribution Table (S095). This is set to a default value on the form and cannot be changed.

  • Blank – No access;
  • 0 – Inquiry only;
  • 1 – Inquiry and update.

Budget Unit: Allows access to the Budget Unit Table (S020).

  • Blank – No access;
  • 0 – Inquiry only;
  • 1 – Inquiry and update.

Descriptor Table Indicator: Allows access to the Descriptor Table (S023).

  • Blank – No access;
  • 0 – Inquiry only for all Descriptor Tables;
  • 1 – Inquiry and update by SCO Accounting Operators for specific descriptor tables;
  • 2 – Inquiry and update by SCO Systems Administration for specific Descriptor Tables;
  • 3 – Inquiry and update by SCO Reporting & Review for specific Descriptor Tables;
  • 9 - update by the agency for those Descriptor Tables that allow for Agency specific values. The D98 Descriptor Table Security Table defines which descriptor table indicators can be used to update each specific table.

Index Code Table Indicator: Allows access to the Index Code Table (S024).

  • Blank – No access;
  • 0 – Inquiry only;
  • 1 – Inquiry and update;
  • 9 – Inquiry and update for adds and changes only.

PCA Table Indicator: Allows access to the Program Cost Account Table (S026).

  • Blank – No access;
  • 0 – Inquiry only;
  • 1 – Inquiry and update;
  • 9 – Inquiry and update for adds and changes only.

Grant Control Table Indicator: Allows access to the Grant Control Table (S029).

  • Blank – No access;
  • 0 – Inquiry only;
  • 1 – Inquiry and update;
  • 9 – Inquiry and update for adds and changes only.

Transaction Code Decision Table Indicator: This is set to a default value on the form and cannot be changed. Allows access to the Transaction Code Decision Table (S028).

  • Blank – No access;
  • 0 – Inquiry only;
  • 1 – Inquiry and update.

Online File Inquiry Access: This is set to a default value on the form and cannot be changed. Allows access to the Online File Inquiry menu: A - Financial and record inquiries allowed.

Prior Period Post Indicator: This is set to a default value on the form and cannot be changed. Determines whether the user can post transactions to the prior accounting period (prior period must be open on the SM).

  • Y – User is allowed to post transactions to the prior accounting period – this allows users to post to the prior month during the first few days of the next month when STARS prior month is still open. 
  • N – User is not allowed to post transactions to the prior accounting period.

Prior Year Post Indicator: This is set to a default value on the form and cannot be changed. The one-character Prior Year Post Indicator determines whether the user can post transactions to the prior year (prior year must be open on the SM). This is set to a default value on the form and cannot be changed: Y – User is allowed to post transactions to the prior year, N - User is not allowed to post transactions to the prior year.

1099 User - DA8099IN Allow inquiry use of 1099 - Can be used by all agencies.
 
1099 User - Select when user needs NATP for 1099 SYS access (DAFX1099) - Can be used by all agencies.
 
Testing Employees- Additional NATP Groups - Can be used by all agencies.
 
Additional CICS Region Access ​- Only used by agency 260, 340, 523.
 
Select when user needs access to Monthly Extract Files (DA804SUB) - Only used by agency 260, 340, 523.
 
Select when user needs to run jobs that begin with DS809 (DA809SUB) - Only used by agency 180, 260, 285, 340, 352.
 
Select when user needs Stub Print access (DAFSTBP) - Only used by agency 150, 183, 352.
 
Select when user needs to update status of warrants in STARS (DAFTXS) - Only used by agency 352.
 
Select when user needs to access Warrant Extract Files (DA803CHK)  - Only used by agency 230, 352, 522.
 
Select when user must access CICS Web resources, used to transfer data to payroll vendors (SSHUSER) - Only used by agency 140, 150, 270.
 
Select when user needs to use TSO (TSO User) - Only used by agency 140, 150, 183, 270.
 
Select when user needs process warrants using IFAMD125 program (DAFXIFA) - Only used by agency 186.
Last modified at 5/31/2018 9:52 AM by