This column contains links to the stubs of the actual Pay Dates. A Pay Type indicator may be displayed next to a date and, if displayed, will be listed in the following order:
BLANK (No indicator) = Regular PayNote: This pay stub will have the most current leave balancesS = Special PaymentsV = VoidM = Manual CheckA = Adjustment
BLANK (No indicator) = Regular Pay
Note: This pay stub will have the most current leave balances
S = Special Payments
V = Void
M = Manual Check
A = Adjustment
This is the employee's net amount for the specific pay date.
The three-digit Agency Code where the employee works.
If an employee works at multiple agencies, they will be able to view pay stubs from both agencies on the same screen.
Pay Period Ending
The last day of the pay period for earnings reported on this pay stub.
The date net pay is posted to the direct deposit account(s). The date wages are paid to employees.
Employee's name as it appears on the State Controller's Office employee record.
Three digit agency code and name of the agency where the employee works.
Gross amount earned before deductions.
Total amount of deductions withheld from the employee's Total Earnings.
Total Earnings less Total Deductions less Taxable Fringe benefits.
Federal Marital Status Indicator
M = Married
S = Single
X = Married, but withhold at higher single rate
Number of Federal and State exemptions claimed on employee's W-4 form.
Direct Deposit Information
Lists Bank Name, Account Type (C = Checking, S = Savings), and amount of each direct deposit. Total of direct deposit amount(s) equals Net Pay.
Indicates the type of time/earnings employee is being compensated for or accruing this pay period. Up to twenty (20) different earnings can be displayed. For a complete list of time/earnings codes, click on the below link:
Employee's hourly rate of pay. This field will be blank for employees with annual and daily rate indicators.
Number of hours paid or accrued, per type of time. Field will be blank for employees with a daily rate indicator or if the type of time is not associated with hours.
If type of time/earnings is paid - Amount equals the hourly rate times the number of hours.
If type of time/earnings is accrued - Amount will be .00.
If type of time/earnings is a taxable fringe benefit - Rate will be.00. Hours will be blank and Amount will be the total taxable fringe benefit.
Sum of all amounts paid. This gross amount earned before deductions is the same as the Total Earnings shown at the top of the pay stub.
Detail of employee's leave taken and/or accrued, leave balances and total Credited State Service hours.
Leave Taken - Accrued
See below for information on the types of leave listed on the pay stub.
Balance of leave, per leave type, as of the pay period end date shown at the top of the pay stub.
CSS HRS - Credited State Service Hours - One (1) hour of credited state service is earned by each eligible state employee for each hour worked or on approved leave.
SICK - Sick leave - Leave taken because of illness, disability or other medical/health reasons which requires the employee's absence from work. Hours taken are subtracted from the employee's sick balance, hours accrued are added to the employee's sick balance.
VACATION - Vacation Leave - Leave taken by the employee with approval by the department. Hours taken are subtracted from the employee's vacation balance, hours accrued are added to the employee's vacation balance.
ON CALL - On-Call Hours - Leave taken and/or hours accrued as On-Call. Hours taken are subtracted from the employee's On-Call balance, hours accrued are added to the employee's On-Call balance.
RHH - Regular Hours Held - Leave taken and/or accrued during the current pay period as regular hours held. Hours taken are subtracted from employee's regular hours held balance, hours accrued are added to the employee's regular hours held balance.
COV PREV 6 MO - Prior Six Month Covered Compensatory Time - Balance of hours accrued as compensatory time in the prior six months less any hours taken through current pay period.
COV COMP - Covered Compensatory Time - Leave taken as compensatory time and/or overtime hours accrued during the current pay period for FLSA covered employees. Overtime hours are added to the employee's comp balance and hours taken are subtracted from the employee's comp balance. If employee has a Prior 6M Comp Balance, hours taken as Comp Time will be subtracted from this balance. Comp balance hours are moved to Prior 6M Comp Balance at the end of December and June each year.
EX COMP – Exempt Compensatory Time – Leave taken as compensatory time and/or overtime hours accrued during the current pay period for FLSA exempt employees. Overtime hours are added to the employee's exempt comp balance and hours are subtracted from the employee's exempt comp balance.
Totals include all wages paid to an employee by the State of Idaho with the exception of wages paid by Boise State University, Idaho State University and the University of Idaho.
Year To Date Gross Wages may be more than the FED or STATE TXBL wages if any deductions are pre-tax.
** ADJUSTMENT **
An adjustment is processed when earnings codes are not submitted correctly, or when adding military service hours. No pay is generated from this action.
AT OR NEAR MILITARY MAX, YTD HRS = XXX.X
Message will display when the difference between Military Leave Taken in the current Calendar Year is less than 20 hours of the max, (MLF - 156 hours or MLT - 120 hours).
** MANUAL CHECK**
A manual check has been created because the original payment was voided or not issued timely.
NOTICE: VACATION LIMIT IS XXX HRS
Employee is within 20 hours from reaching the maximum hours that may be accrued, based on the employee's leave code.
** VOID **
Original payment has been voided.
*** WARRANT UNDER SEPARATE COVER ***
There are too many employee/employer deductions to list on one pay stub.