Reading Your Online Pay Stub

Reading Your Online Pay Stub 
 
Purpose: The Pay Stub allows employees to view their earnings statement online for each pay period. The following information will help you understand the Online Pay Stub.
 
The Pay Stubs link on the State Controller's Office's Application Menu will display your most recent pay stubs.
  • Pay stubs are available to view one week prior to the actual pay date.
    • Note:
      • If a year is selected in which the employee did not have any pay stubs, they will receive the message "If you cannot see your pay stub, please contact your personnel/payroll office".
      • CYE 2001 was combined with CYE 2002.
  • Employees that transfer to another State agency will have access to view ALL of their previous online pay stubs as long as they have an active log-on and password.
  • Employees no longer working for the State of Idaho will have access to view their online pay stubs until December 31st of the following calendar year. 

Left-hand Menu  

BLANK (No indicator) = Regular Pay

Note: This pay stub will have the most current leave balances

S =   Special Payments

V =  Void

M = Manual Check

A =  Adjustment

Net

Summary and Direct Deposit Information

 



Pay Period Ending

The last day of the pay period for earnings reported on this pay stub.

 

Pay Date

The date net pay is posted to the direct deposit account(s). The date wages are paid to employees.

 

Employee

Employee's name as it appears on the State Controller's Office employee record.

 

Agency

Three digit agency code and name of the agency where the employee works.

 

Total Earnings

Gross amount earned before deductions.

 

Total Deductions

Total amount of deductions withheld from the employee's Total Earnings.

 

Net Pay

Total Earnings less Total Deductions less Taxable Fringe benefits.

 

Tax Status

Federal Marital Status Indicator

M = Married

S = Single

X = Married, but withhold at higher single rate

 

Withholdings

Number of Federal and State exemptions claimed on employee's W-4 form.

 

Direct Deposit Information

Lists Bank Name, Account Type (C = Checking, S = Savings), and amount of each direct deposit.  Total of direct deposit amount(s) equals Net Pay.

 

Current Earnings

Detail of earnings for this pay period.
 


Description:

Indicates the type of time/earnings employee is being compensated for or accruing this pay period.  Up to twenty (20) different earnings can be displayed.  For a complete list of time/earnings codes, click on the below link:

Time/Earnings Codes

 

Rate

Employee's hourly rate of pay.  This field will be blank for employees with annual and daily rate indicators.

 

Hours

Number of hours paid or accrued, per type of time.  Field will be blank for employees with a daily rate indicator or if the type of time is not associated with hours.

 

Amount

If type of time/earnings is paid - Amount equals the hourly rate times the number of hours.

If type of time/earnings is accrued - Amount will be .00.

If type of time/earnings is a taxable fringe benefit - Rate will be.00.  Hours will be blank and Amount will be the total taxable fringe benefit.

 

Total Earnings

Sum of all amounts paid.  This gross amount earned before deductions is the same as the Total Earnings shown at the top of the pay stub.

 

Current Deductions 

Detail of employee deductions for this pay period.
 



Description

Indicates the type of deduction.  Some examples might be: Federal and State Taxes, Retirement, Parking and Health/Dental Insurance.  Up to eighteen (18) employee deductions can be displayed. 

 

Garnishment deductions will also be listed under current deductions.

 

For a complete list of employee deductions, click on the below link.
For a complete list of Health and Dental deduction rates, click on the below link.
Amount
Total amount deducted from employee's gross pay for each deduction listed.

 

Total Deductions
Sum of employee deductions for current pay period.  The total of employee's current pay period deductions is the same as the Total Deductions shown at the top of the pay stub.

Leave Accounting

Detail of employee's leave taken and/or accrued, leave balances and total Credited State Service hours.


Leave Taken - Accrued

See below for information on the types of leave listed on the pay stub.

 

Balance

Balance of leave, per leave type, as of the pay period end date shown at the top of the pay stub.

 

CSS HRS - Credited State Service Hours - One (1) hour of credited state service is earned by each eligible state employee for each hour worked or on approved leave. 

 

SICK - Sick leave - Leave taken because of illness, disability or other medical/health reasons which requires the employee's absence from work.  Hours taken are subtracted from the employee's sick balance, hours accrued are added to the employee's sick balance. 

 

VACATION - Vacation Leave - Leave taken by the employee with approval by the department.  Hours taken are subtracted from the employee's vacation balance, hours accrued are added to the employee's vacation balance.

 

ON CALL - On-Call Hours - Leave taken and/or hours accrued as On-Call.  Hours taken are subtracted from the employee's On-Call balance, hours accrued are added to the employee's On-Call balance. 

 

RHH - Regular Hours Held - Leave taken and/or accrued during the current pay period as regular hours held.  Hours taken are subtracted from employee's regular hours held balance, hours accrued are added to the employee's regular hours held balance.

 

COV PREV 6 MO - Prior Six Month Covered Compensatory Time - Balance of hours accrued as compensatory time in the prior six months less any hours taken through current pay period. 

 

COV COMP - Covered Compensatory Time - Leave taken as compensatory time and/or overtime hours accrued during the current pay period for FLSA covered employees.  Overtime hours are added to the employee's comp balance and hours taken are subtracted from the employee's comp balance.  If employee has a Prior 6M Comp Balance, hours taken as Comp Time will be subtracted from this balance.  Comp balance hours are moved to Prior 6M Comp Balance at the end of December and June each year. 

 

EX COMP – Exempt Compensatory Time – Leave taken as compensatory time and/or overtime hours accrued during the current pay period for FLSA exempt employees.  Overtime hours are added to the employee's exempt comp balance and hours are subtracted from the employee's exempt comp balance.     

 

Year To Date Totals

Detail of Calendar year to date totals of employee's wages, taxes, tax deferrals and taxable fringe benefits.



Totals include all wages paid to an employee by the State of Idaho with the exception of wages paid by Boise State University, Idaho State University and the University of Idaho.

Year To Date Gross Wages may be more than the FED or STATE TXBL wages if any deductions are pre-tax.

 

Employer Costs

Detail of benefits paid by the State of Idaho for the employee this pay period.  Up to twenty (20) Employer Costs/Benefits can be displayed.

 

Messages

One of the following messages may be displayed at the bottom of the employee's pay stub.
 

** ADJUSTMENT **

An adjustment is processed when earnings codes are not submitted correctly, or when adding military service hours.  No pay is generated from this action.

 

AT OR NEAR MILITARY MAX, YTD HRS = XXX.X

Message will display when the difference between Military Leave Taken in the current Calendar Year is less than 20 hours of the max, (MLF - 156 hours or MLT - 120 hours).

 

** MANUAL CHECK**

A manual check has been created because the original payment was voided or not issued timely.

 

NOTICE:   VACATION LIMIT IS XXX HRS

Employee is within 20 hours from reaching the maximum hours that may be accrued, based on the employee's leave code.

 

**  VOID **

Original payment has been voided.

 

*** WARRANT UNDER SEPARATE COVER ***

There are too many employee/employer deductions to list on one pay stub.

 
Last modified at 7/26/2018 3:06 PM by